Charter Bus & Minibus Rentals in Grapevine

A charter bus is a large, privately operated motorcoach that is rented by a group for private transportation to and from destinations of their choice. Unlike scheduled public buses, a charter bus operates on a custom itinerary set entirely by the customer, making it ideal for group travel to events, tours, or multi-day trips. Modern charter buses typically seat 40–56 passengers and come equipped with comfortable reclining seats, climate control, onboard restrooms, luggage bays, and optional amenities like Wi-Fi and video monitors.

Charter Bus Company Grapevine offers a full fleet of buses in Grapevine, including 15-, 20-, 25-, 28-, 30-, 35-, 40-, 45-, 50-, 55-, and 56-passenger coaches from top manufacturers like Van Hool, Prevost, MCI (J4500, D4500), Setra (S417), Temsa, and custom-built Grech Motors minicoaches. We also provide 18- to 35-passenger Grech and Executive Coach Builders (ECB) minibuses, 12- to 15-passenger executive/luxury sprinter vans, and several 36- to 44-passenger party buses built on Ford F650/F750 or Freightliner chassis. Most vehicles are available in black, white, silver, or custom colors.

Most full-size charter buses include reclining cloth or leatherette seats with headrests, armrests, footrests, and individual reading lights; powerful HVAC; overhead parcel racks; underfloor luggage bays; up to 6 flat-screen video monitors; DVD/Blu-ray player; PA system with wireless microphone; 110V AC outlets at every pair of seats; onboard restroom; and optional 4G/5G Wi-Fi. Many newer coaches offer USB ports at each seat, Bluetooth audio, and HDMI inputs for gaming consoles or laptops. Minibuses include similar seating and climate control, with optional Wi-Fi and PA.

Yes, all full-size charter buses have generous luggage space both in overhead parcel racks inside the cabin and in large undercarriage baggage bays beneath the floor. As a general rule, each passenger can bring one full-size suitcase or duffel bag to be stored below and one smaller carry-on item (backpack, tote, briefcase) to be placed in the overhead compartment above their seat. For example, a 56-passenger coach can typically accommodate 56 large bags below plus 56 carry-ons above. If your group has additional items such as sports equipment, musical instruments, or display materials, please mention this when booking so we can recommend a vehicle with adequate storage capacity. Minibuses have limited rear cargo space but can handle smaller groups’ luggage needs.

Yes, Charter Bus Company Grapevine can provide ADA-accessible buses with wheelchair lifts, wider aisles, and accessible restrooms. Just let us know your accessibility needs when you request a quote, and we’ll make sure your bus meets all ADA requirements.

We provide charter bus services for any type of group trip in Grapevine and the entire Dallas–Fort Worth area. Common trips include corporate shuttles to business parks or DFW Airport, wedding guest transportation to venues like Paradise Cove or the Grapevine Botanical Gardens, school field trips to LEGOLAND Discovery Center or the Sea Life Aquarium, sports team travel to games and tournaments, church outings, brewery and wine tours, airport transfers, and multi-day excursions to destinations across Texas and beyond. We also handle convention shuttles, concert transportation, and private event rentals.

Absolutely. We can provide long-distance charter bus rentals from Grapevine to any destination in Texas or the United States. Popular routes include Grapevine to Austin, Houston, San Antonio, Oklahoma City, Shreveport, and even farther destinations like Chicago or Atlanta. Just let us know your pickup location, destination, and schedule, and we’ll handle the rest.

It costs $170 to $400+ per hour on weekdays, $190 to $500+ per hour on weekends, $1,800 to $3,800+ per day, and $6.00 – $9.95 per mile. You can get more specific pricing information on our pricing page.

Several factors can affect the cost of your charter bus rental in Grapevine: the type and size of bus (larger buses generally cost more), the length and duration of your trip (mileage and number of days), the time of year (peak seasons like spring and fall are more expensive), and any additional amenities requested (such as Wi-Fi or luxury seating). Local events like GrapeFest or major conventions can also impact pricing due to increased demand.

Charter Bus Company Grapevine is a reputable company because we offer 24/7 customer support, a wide selection of modern vehicles, transparent pricing, and a strong track record of satisfied clients. We’ve worked with schools, Fortune 500 companies, sports teams, and event planners across the region, and we’re committed to providing reliable, professional service on every trip. Our reviews speak for themselves, and we’re happy to provide references upon request.

It’s best to book your charter bus as early as possible—ideally 3 to 6 months in advance—to ensure availability and get the best rate. Spring and fall are peak seasons due to school trips, weddings, and sports events, so buses can book up quickly. For major events or multi-day trips, booking 6 to 12 months ahead is recommended. Last-minute rentals are possible but may be more expensive and offer limited vehicle options.

Yes, we require a deposit to secure your reservation. The deposit amount is typically 30% of the total rental cost and is due at the time of booking. The remaining balance is due 30 days before the start of your trip. For bookings made less than 30 days in advance, full payment is required upfront. We accept major credit cards, ACH transfers, and business checks.

Your quote includes the rental of the bus, driver’s wages, fuel, insurance, and any tolls incurred during the trip. Additional expenses such as parking fees, hotel accommodations for the driver on overnight trips, and optional gratuity for the driver are not included and are the responsibility of the customer. Driver meals and lodging must be arranged and paid for by the group. Any additional services or special requests may incur extra charges.

You can get an instant quote by calling our 24-hour reservations team at 682-452-2550 or by using our online quote tool. Just provide details about your trip (date, pickup location, destination, group size), and we’ll send you a personalized quote in minutes.

Yes, you can request a specific bus model or color, and we’ll do our best to accommodate your preference. Our fleet includes vehicles in black, white, silver, gray, and other standard colors. If you need multiple buses to match for a corporate or wedding event, please specify this when booking. While we cannot guarantee a specific make or model, we will assign a vehicle that meets your capacity and amenity requirements.